Rental Property & Escrow Management Made Simple

​

Manage Owner Rental Properties

Easily manage real estate and escrow transactions by creating Owner Cards for the individuals or companies you represent, along with Property Cards to organize and track property addresses. This structured approach is the foundation of a scalable residential property management trust account — keeping your entire portfolio clear, organized, and audit-ready.

Whether you manage a handful of single-family homes or a growing multifamily property trust account, Elite Software's owner and property card system gives you the structure to stay in control and in compliance.

Process Rental Management Fees

Efficiently process management fees and reserve funds from rental income across all properties at once using our property rental management accounting software. Simply select a specific date or date range to handle multiple properties simultaneously — saving time and eliminating the manual calculations that lead to errors.

Each month, users can seamlessly process rent for every property across all owners. The system automatically allocates funds directly to the appropriate owner property cards, distributing amounts between management fees and the reserve account — with no manual input required.

With this streamlined escrow software for property managers, you can:

• Generate a single check to your company for all management fees

• Pay vendors and owners directly from the reserve account

• Maintain complete accuracy with automatically recorded transactions

Every rent processing action creates one internal withdrawal and two internal deposits — ensuring full transparency and a precise audit trail for every transaction. This is the backbone of sound property management escrow reconciliation.

Automated Management Fee Allocation

The management fee percentage — predefined when setting up each owner in your landlord trust account software — is automatically deducted from rent and applied to the management contract on the owner's property card. The remaining balance is transferred directly into the reserve contract, eliminating manual calculations and reducing errors.

If additional rent payments are received within the same month, the process can be repeated effortlessly — maintaining consistency and accuracy across all entries in your property escrow ledger software.

Stay organized by creating and linking:

• People (owners, tenants, vendors)

• Contracts (property and service agreements)

Associate contracts directly with properties and owners to keep everything connected and easy to manage.

Issue Payouts

Seamlessly distribute funds with flexible payout options through Elite Software's rental property escrow software. Maintain accurate records while ensuring every party is paid correctly and on time. Payout types supported include:

• Owner proceeds

• Broker management fees

• Vendor payments

• Other property-related expenses

Every payout is recorded automatically in your property management trust account software, creating a complete, timestamped disbursement history that satisfies state commission audit requirements.

Create People and Contracts

Stay organized by creating and linking people and contracts within your rental security deposit accounting software. Associate contracts directly with properties and owners to keep everything connected and easy to manage. Supported record types include:

• People: owners, tenants, vendors

• Contracts: property and service agreements

This connected structure is essential for maintaining a clean property management security deposit software workflow — every person, every contract, and every property stays linked and traceable.

Manage Short-Term Vacation Rentals

Handle all aspects of short-term rental management with ease using Elite Software's rental property escrow software. Process a wide range of fees for vacation rental properties with multiple income streams, including:

• Reservation fees

• Taxes

• Cleaning fees

• Pet fees

• Rent payments

• Security deposits

Whether you're managing a single vacation unit or a large short-term rental portfolio, Elite Software's security deposit trust account software ensures every fee type is tracked, allocated, and reported correctly.

Multiple Transactions in One Entry​

Save time with the ability to log multiple deposits or withdrawals in a single journal entry — a key feature of Elite Software's property management compliance software. For example:

• Record all fees for a new tenant move-in in one transaction

• Log monthly rent along with additional charges in a single step

This feature streamlines bookkeeping while maintaining detailed and accurate financial records — a critical component of property manager trust account software built for real-world compliance demands.

Powerful Owner Reporting

Elite Software provides powerful reporting capabilities that give owners clear visibility into their rental performance. Using our property rent escrow tracking and reporting tools, users can generate owner reports by date range, with the flexibility to:

• View a single property or all properties under an owner

• Print reports or save them digitally

• Easily share reports via email or other delivery methods

These reports provide a complete overview of all property management trust accounting activities — making Elite Software the preferred choice for professionals who need reliable, audit-ready documentation across their entire rental portfolio.

Built for Compliance — Everywhere You Operate

Elite Software is the property management state compliance software trusted by real estate professionals across the US, Canada, UK, and Australia. Our platform is purpose-built to meet state-specific escrow and trust accounting requirements — from California DRE compliance to Florida FREC standards and beyond.

Whether you manage residential rentals, commercial property escrow, HOA trust account management, or multifamily property trust accounts, Elite Software keeps you compliant and audit-ready in every jurisdiction you serve.